Before a CHRI check can be conducted, individuals will be required to sign a Volunteer and Employee Criminal History System Waiver consenting to the background check.
Download the waiver
Below is Lipscomb Academy’s policy governing fingerprint-based criminal history record information checks made for non-criminal justice purposes:
Application Information
Lipscomb Academy is committed to hiring practices that result in employment of individuals who pose no known risk of physical, emotional or education harm to children. For this reason, Lipscomb Academy requires all volunteer and employment applicants to disclose any and all criminal or employment sanctions as well as any acts that they have committed that caused or, that in a school setting are likely to cause, physical, emotional or educational harm to children.
General Statement of Policy
Lipscomb Academy has adopted a policy, the purpose of which is to promote the physical, social and psychological well-being of its students. Pursuant to this policy, all persons having contact with or who are in the proximity to school children or children in childcare programs at Lipscomb Academy must submit the complete criminal history record information (“CHRI”), pursuant to Tennessee Code Annotated Section 49-5-413. This includes a search of Federal Bureau of Investigation and Tennessee Bureau of Investigation criminal history files through fingerprinting.
Before a CHRI check can be conducted, individuals will be required to sign a Volunteer and Employee Criminal History System Waiver consenting to the background check. If, at any time, the background check discloses any misrepresentation on the individual’s initial application or other employment related documents, any felony conviction, or any misdemeanor convictions involving violence, theft, dishonesty, fraud, abuse, drugs or sexual misconduct, a prospective employee will not be considered for employment and a current employee will be terminated.
Download the Volunteer and Employee Criminal History System Waiver
All parties are to use Lipscomb Academy’s ORI#, TNCC19040, so that the results will be reported to the Office of the Head of School.
Lipscomb Academy advises all applicants that hiring decisions and volunteer approvals are contingent upon satisfactory background check results.
Challenging the Accuracy of the CHRI
Procedures to challenge the accuracy or completeness of an individual’s record are set forth in 28 CFR §16.34 and may be downloaded from www.FBI.gov.
Storage of CHRI
Lipscomb Academy will only store CHRI for extended periods of time when needed for the integrity and/or utility of an individual’s personnel file. Federal law prohibits the repurposing or dissemination of CHRI beyond its initial requested purpose. The results of the CHRI will be maintained in the individual’s personnel file stored in the Office of the Head of School. Administrative, technical and physical safeguards have been implemented to ensure the security and confidentiality of CHRI. In addition, each individual involved in the handling of CHRI will strictly adhere to the policy on the storage and destruction of CHRI. Only those individuals deemed “Authorized Personnel” will have access to the CHRI. Such individuals include the head of school, executive assistant to the head of school, upper and lower school heads and the Office of Human Resources.
Misuse of CHRI
Persons found to be in violation of applicable state or federal laws, the current FBI CJIS Security Policy, or other applicable rules or regulations, including Lipscomb Academy’s Information Security Policy, may be subject to disciplinary action, including, without limitation, termination of employment, counseling, the reassignment of CHRI responsibilities, dismissal, civil penalties or prosecution. Discipline will be based on the severity of the infraction at the discretion of Lipscomb Academy. Misuse will be reported to the Tennessee Crime Information Center, Criminal Justice Information System Office.
Destruction of CHRI
At such time as any CHRI results are no longer needed, they will be destroyed.